Whistle Blow Policy
The Whistle Blowing policy aims to ensure strong corporate governance and promotes an open and transparent culture, where employees, vendors, clients and other stakeholders are provided an avenue to express concerns on any serious wrongdoing/malpractice in particular or in relation to fraud, controls and ethics.
This Policy aims to achieve the following:-
- Establish a trusted avenue for employees, vendors, members and external stakeholders to report serious wrongdoings or concerns without fear of reprisals when whistleblowing in good faith.
- Ensure arrangements are in place to facilitate independent investigation of the reported concern and appropriate follow-up actions will be taken.
- Encourage employees to raise concerns at an early stage to an internal authority so that actions could be taken immediately to resolve them.
The Policy is intended to cover serious concerns that could have a significant impact on MDAS, which may include, but are not limited to, the following:
- Fraudulent activity which applies to any irregularity or suspected irregularity that involves all MDAS’ board members, employees (including part-time, temporary and contract employees) and volunteers.
- General malpractice such as immoral, illegal, unlawful or unethical conduct.
- Impropriety, corruption, acts of fraud, theft and/or misuse of MDAS’ properties.
- Potential infractions of Code of Conduct.
- Matters that may lead to incorrect financial reporting.
- Any other serious improper matters which may cause financial or non-financial loss to MDAS or damage MDAS’ reputation.
The Policy encourages the individuals who make the report to put their names and contact details to complaints in order to facilitate appropriate follow-up and investigation. Complaints lodged anonymously would, subject to the Policy, be investigated.
To enable investigation of the concern, the individual should provide details such as parties involved, date and time of incident, description of incident and evidence or any other information to substantiate the concern.
No employee or member of public who in good faith reports a violation shall suffer harassment, retaliation or adverse employment consequence. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
All concerns raised will be independently reviewed by the Management Committee.
If employees or members of the public have cause to suspect serious concerns relating to financial reporting, unethical or illegal conduct, a report should be made through telephone, by e-mail or by postal mail to MDAS’ President and/or Vice President.
Concerns may be raised via the following channels:
Postal Mail 3
Private & Confidential
For the Attention of:
Phone call to 62596933 will be directed to Executive Director who will take down only the caller’s name (unless anonymous) and caller’s contact number and inform President & Vice President by email (within 3 working days), who will then follow up with caller to understand the concern.
This email address will be setup to automatically forward all email messages to President and Vice President’s email address. Auto-responder will be activated to acknowledge receipt of the email.
- Postal Mail
Postal mail, upon receipt, will be hand delivered to President or Vice President within 3 working days. He/she will then follow up with the writer to understand the concern unless it is without contact details.